7. Hold community outreach events. Once both the originating agency staff and distant staff trainings were completed, the coordinator hosted individual and group outreach events for consumers and local agencies to learn about the new service. One outreach event included professionals with expertise in a variety of areas, such as substance abuse, psychiatry, and behavioral health, as well as consumer-group advocates to present information not only about the telemental health project but also about mental health in general. Individuals and professionals from the targeted community attended the outreach event and offered assistance with spreading information about the program to others. Other successful outreach efforts allowed non behavioral health professionals to schedule informal chat sessions with their clients. The coordinator would meet at an agency at a prearranged day and time, then have an open-hour informational session with individuals the agency recommended. Additionally, the coordinator participated in local behavioral service network meetings that included representatives from other agencies, such as homeless shelters, inpatient substance abuse providers, police departments, services for aging adults, and agencies for individuals with developmental disabilities. 8. Receive referrals and coordinate intake appointments. Initially, referrals for telemental health services were slow while information about the new program circulated throughout the local community. When an agency contacted the coordinator with a potential referral, the coordinator often helped educate the staff member about the services and explain the process for intake. First sessions with a new client were always conducted face to face. Clients were often unfamiliar with telemental health services and felt reluctant. However, because other options for behavioral health were absent, clients were most often willing to try the service. At the first session, the coordinator explained the service and demonstrated how the session would occur. At these meetings, the psychotherapist would answer the video call and then converse with both the coordinator and the client, who were at the originating site. When the individual decided to try the telemental health service, the coordinator assisted with completing the intake paperwork and assessments. The informed consent form (similar to that presented in text box 2) used by Arundel Lodge was adapted for use with telemental health services. The addendum to the orientation packet was a separate form called “Consent for Treatment Using Teletherapy.” This document outlined the specific aspects of treatment using videoconferencing. 9. Collect data (to establish baseline). Once intake and consent forms were completed, the coordinator collected baseline data on specific mental health outcomes. Maryland Medical Assistance currently uses a standardized Outcome Measurement System (OMS) interview. This instrument collects information about the individuals served in Maryland’s public behavioral health system. Questions ask individuals about their living situation, psychiatric symptoms, substance use, general functioning, employment, school performance, recovery/ resilience, legal system involvement, and somatic health. The coordinator also included another standardized state questionnaire called the Consumer Perception of
Care Survey. This instrument collects information about clients’ perceptions of their care, including satisfaction with and outcomes of behavioral health services. Data collection is important for two primary reasons. First, it allows both the clinician and client to track progress on specific mental health outcomes and satisfaction. Second, it allows for comparison with other groups, such as individuals who receive traditional face-to- face psychotherapy. This is particularly important as an evaluation tool to determine whether telemental health is an effective way of providing behavioral health care. Comparison of data not only gives practitioners and administrators the ability to evaluate the treatment provided, but it also provides data that can be published in the literature and that adds to the existing knowledge base. 10. Set therapy appointments. After the initial session, the coordinator assists with setting up an appointment with the therapist to begin treatment. With the telemental health at Arundel Lodge, the staff member at the originating site escorts the client into the room with the videoconferencing equipment and actually places the call by entering the IP address of the Polycom system. When the therapist at Arundel Lodge answers the video call, the staff member leaves the room so that the session can begin with the client. 11. Evaluate service. The telemental health coordinator at Arundel Lodge collected data using the same instruments described previously at six-month intervals. The outcomes were compared between those receiving face-to-face therapy and those receiving telemental health services (Crowe et al., 2016). The findings supported telemental health as a viable alternative to traditional psychotherapy. 12. Apply for a new grant to expand services. As mentioned previously, funding is a major factor for sustainable telemental health programming. Reimbursement for telemental health services is inconsistent and sometimes inadequate. Therefore, exploring new grant opportunities is an important part of helping the program to stay afloat. In October 2017, Arundel Lodge was awarded a grant from the Maryland Agricultural Education and Rural Development Assistance Fund (MAERDAF) to expand the telemental health program across all Maryland counties to individuals who receive medical assistance. Self-Assessment Question 3 Which of the following statements regarding licensure in telemental health is true? a. All states have adopted interstate licensure agreements to streamline the licensing process for practitioners. b. Psychiatrists practicing telehealth are exempt from compliance with the obligations applicable to physicians. c. Many malpractice insurance companies offer clear guidelines about liability insurance for telemental health services.
d. Practitioners may be held legally liable for practicing without licenses if they disregard licensure issues.
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Book Code: SWFL1825
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