RECORDS MANAGEMENT FOR HOAs Final Examination Questions
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46. If notice is not posted in a conspicuous place in the community, notice of each HOA board meeting must be which of the following? a. Illegal. b. Mailed or delivered to each member at least 14 days before the meeting. c. Limited to discussing good and welfare questions of the members. d. Mailed or delivered to each member at least 7 days before the meeting, except in an emergency. 47. How must the minutes of all meetings of the HOA board of directors and members be maintained? a. From the inception of the homeowners’ association. b. In written form or in another form that can be converted into written form within a reasonable time and must be kept for at least 7 years. c. From inspection of the first board of directors for 5 years after the next election. d. In an audio tape recorded format only. 48. Financial and accounting records must include at least which of the following. a. Receipts for food that the president purchased for their son’s birthday party. b. The secretary’s tax returns. c. Receipts for lunch that the CAM purchased for themselves at Wendy’s on their lunch break. d. Any records that identify, measure, record or communicate financial information of the association. 49. Among other things, a disclosure summary as described in s. 720.401(1) advises a purchaser of everything EXCEPT which of the following? a. They will be obligated to be members of the homeowners’ association. b. There have been or will be recorded restrictive covenants governing the use and occupancy of properties in this community. c. They may waive payment of current and future assessments if they sign an opt-out agreement. d. The failure to pay special assessments or assessments levied by the homeowners’ association could result in a lien on their property. 50. For homeowners’ associations, statute was amended to say that by January 1, 2025, an association that has (how many) or more parcels must post certain documents on its website or make available such documents through a mobile application.
41. Statute was amended to require that by January 1, 2025, an association with 100 or more parcels shall do which of the following with specific records and documents, including the current rules of the association? a. Post such documents on its website or make them available through a mobile application. b. Post to Facebook. c. Mail to all new members of the association. d. Mail, certified return request requested, to every member of the association. 42. Bids received by the association for work to be performed are considered official records and must be kept how? a. Filed at the Clerk of Courts Office. b. For a period of one year. c. For a period of not less than 7 years. d. In a vault at the board secretary’s home. 43. What is one of the requirements of a newly elected or appointed director as it relates to satisfactory completion of educational curriculum administered by a DBPR approved education provider? a. Each newly elected or appointed board member must submit the certificate within 30 days of being elected or appointed. b. The board must maintain such a certificate for the life of the association. c. Each newly elected or appointed board member must submit the certificate within 90 days of being elected or appointed. d. The certification is not considered an official record of the association. 44. Some records of the association are not accessible to members or parcel owners for inspection and copying. Which of the following is NOT accessible? a. Information an association obtains in a gated community in connection with guests’ visits to parcel owners or community residents. b. The approved and proposed annual budget c. Any insurance policy d. A list of current executory contracts or documents 45. A meeting between the board and its attorney regarding proposed or pending litigation can be considered a closed meeting, however, what must happen? a. The meeting must have a quorum of the membership attend. b. HOAs are never permitted to have a closed meeting. c. Post notice of the meeting. d. Hold the meeting at a location within 50 miles from the association property.
a. 25 or more. b. 150 or more. c. 2,500 or more. d. 100 or more.
Course Code: CAMFL03RM
Page 75
Book Code: CAMFL1526
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