Notice of any meeting in which special assessments against unit owners are to be considered must specifically state that assessments will be considered and provide the estimated cost and description of the purposes for such assessments. If there is no condominium property at which notices can be posted, notices shall be mailed, delivered, or electronically transmitted to each unit owner at least 14 days before the meeting. Emergency powers As previously stated under HOAs, during times of an emergency, meetings may be canceled. To be clear, an emergency for this reason, would be a disaster, natural, technological, or civil emergency that causes damage of sufficient severity and magnitude to result in a declaration of a state of emergency by a county, the governor, or the president of the United States. All CAMs and community association leaders should know that the Florida statute governing condominiums and cooperatives describes several provisions in the case of such an emergency under F.S. 718.1265 (condominiums) and F.S. 719.128 (cooperatives), Association emergency powers. Electronic voting The association may conduct elections and other unit owner votes through an Internet-based online voting system if a unit owner consents, electronically or in writing, to online voting. Requirements must be met for condominium associations that include: ● A board resolution: If the board authorizes online voting, the board must honor a unit owner’s request to vote electronically at all subsequent elections, unless the unit owner opts out of online voting. ● The board resolution must provide that unit owners receive notice of the opportunity to vote through an online voting system, must establish reasonable procedures and deadlines for unit owners to consent, electronically, or in writing, to online voting, and must establish reasonable procedures and deadlines for unit owners to opt out of online voting after giving consent. ● Though legislation removed the requirement to send notice of the meeting at which the board resolution would be adopted, language was added to F.S. 718.128, Electronic voting, providing that if at least 25% of the voting interests of a condominium petition the board to adopt a resolution for electronic voting for the next scheduled election, the board must hold a meeting within 21 days after receipt of the petition to adopt such resolution. The board must receive the petition within 180 days after the date of the last scheduled annual meeting. Cooperative associations may also conduct elections and other member votes through electronic voting. At the time that amendments were made to F.S. 718.128 for electronic voting for condominiums, no amendments or additions were made to F.S. 719.129 electronic voting for cooperatives. Therefore, their requirements include that notice must be distributed and posted at least 14 days in advance of the meeting at which a board resolution will be considered regarding electronic voting.
Video conference : A real-time audio and video-based meeting between two or more people in different locations using video-enabled and audio-enabled devices. The notice for any meeting that will be conducted by video conference must have a hyperlink and call-in conference telephone number for unit owners to attend the meeting and must have a physical location where unit owners can also attend the meeting in person. All meetings conducted by video conference must be recorded, and such recording must be maintained as an The election of directors takes place at a membership meeting. Officers are elected at a board meeting. Board vacancies can be taken up at a board meeting, and the board will fill vacancies by appointing individuals. Termination of condominium In some circumstances, the continued enforcement of those covenants may create economic waste and areas of disrepair that threaten the safety and welfare of the public or cause obsolescence of the property for its intended use and thereby lower property tax values, and it is the public policy of this state to provide by statute a method to preserve the value of the property interests and the rights of alienation thereof that owners have in the condominium property before and after termination. It is in the best interest of the state to provide for termination of the covenants of a declaration of condominium in certain circumstances: ● The TVI of the condominium must include all voting interests for the purpose of considering a plan of termination. A voting interest may not be suspended for any reason when voting on termination. official record of the association. Election and board vacancies ● If 5% or more of the TVI reject a plan of termination, a subsequent plan of termination may not be considered for 24 months after the date of the rejection. ● A copy of the proposed plan of termination shall be given to all unit owners at least 14 days before the meeting at which the plan of termination will be voted on or before or simultaneously with the distribution of solicitation seeking execution of the plan of termination or written consent to or joinder in the plan. NOTE : If the plan is approved by written consent or joinder without a meeting of the unit owners, any unit owner desiring to object to the plan must deliver a written objection to the association within 20 days after the date that the association notifies the nonconsenting owners that the plan of termination has been approved by written action in lieu of a unit owner meeting. Special assessment This is any assessment levied against unit owners other than the assessment required by a budget adopted annually. The written notice of a board meeting at which a nonemergency special assessment will be considered must be mailed, delivered, or electronically transmitted to the unit owners and posted conspicuously on the property at least 14 days before the meeting.
PART 3: PROCEDURES FOR CONDUCTING MEETINGS
Governance of meetings Community association meetings are subject to specific statutory requirements and the form of parliamentary procedure identified in its governing documents. Parliamentary procedure, also known as rules of order, is a
set of rules that define how particular situations are to be handled, or particular outcomes achieved, in a legislative or deliberative body.
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Book Code: CAMFL1526
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