For cooperative associations, the right to attend such meetings includes the right to speak at such meetings with reference to all designated agenda items. The association may adopt reasonable written rules governing the frequency, duration, and manner of unit owner statements. Unit owner’s right to record a board meeting DBPR, published 8/14/2012 and updated 2/2/2017 Condominium unit owners have the right to tape record or videotape board meetings subject to the following restrictions: 1. The only audio and video equipment and devices which unit owners may use is equipment which does not produce distracting sound or light emissions. 2. If adopted in advance by the board or unit owners as a written rule, a. Audio and video equipment must be set up before the meeting starts, b. Anyone videotaping or recording a meeting cannot move about the meeting room, and c. Unit owners must give advance notice to the board if they intend to videotape or tape record a meeting. Cooperative unit owners have the right to tape record or videotape board meetings subject to restrictions (2)(a) and (b) listed above. The division shall adopt reasonable rules governing the tape recording and videotaping of the meeting. Meeting minutes In both condominium and cooperative associations, from the inception of the association, one of the several official records of the association that must be maintained includes a book or books that contain the minutes of all meetings of the association, the board of administration (directors), and of the unit owners. This also applies to any committee of the association that is required to act in the same way that a board must act related to conducting meetings. The minutes of board, member, and certain committees must be kept in a written form or in a form that is able of being converted into a written format within a reasonable period. The actions taken to vote on any matter of the association must be recorded in the minutes of that meeting. This includes an abstention. ● Abstention Condominium : A director of the association who is present at a meeting of its board at which action on any corporate matter is taken shall be presumed to have assented to the action taken unless they vote against such action or abstain from voting. A director of the association who abstains from voting on any action taken on any corporate matter shall be presumed to have taken no position with regard to the action. ● Abstention Cooperative : A director of the association who is present at a meeting of its board at which action on any corporate matter is taken is presumed to have assented to the action taken unless the director votes against such action or abstains from voting in respect thereto because of an asserted conflict of interest. the annual budget is voted on and approved by the board of directors, unless the governing documents say otherwise. Legislative changes to certain provisions of presenting a proposed budget in a condominium association became effective in 2025 and include the following:
that identifies the items for the meeting. The notice must be posted conspicuously in the community at least 48 hours in advance of the board meeting. There is an exception in the event of an emergency (that is a true emergency, such that may be called a state of emergency by the president or governor). Remember, as of January 1, 2026, condominium associations of 25 or more units must have a website and may post the same information that can be downloaded on a mobile device, notice of any board meeting, the agenda, and any other document required for the meeting. It must be posted on the website or mobile application no later than the date required for notice. The notices must be posted in plain view on the front page of the website or application, or on a separate subpage of the website or application labeled “Notices” that is conspicuously visible and linked from the front page. Currently there is no requirement for cooperative associations to have a website, though many do. If they do, then the following applies to posting notices. Meetings of the board, the association may, by rule, adopt a procedure for conspicuously posting the meeting notice and the agenda on a website serving the cooperative association for at least the minimum period of time for which a notice of a meeting is also required to be physically posted on the cooperative property (typically 48 hours unless the documents provide for a longer period of time). Any rule adopted shall, in addition to other matters, include a requirement that the cooperative association send an electronic notice in the same manner as a notice for a meeting of the members that must include a hyperlink to the website where the notice is posted, to unit owners whose email addresses are included in the association’s official records. Meetings of a committee to take final action on behalf of the board or to make recommendations to the board regarding the association budget are subject to the same provisions. Condominium and cooperative directors may not vote by proxy or by secret ballot at board meetings, except that officers may be elected by secret ballot. A vote or abstention for each member present shall be recorded in the minutes. The right to speak at meetings For a condominium association, the right to attend meetings includes the right to speak with reference to all designated agenda items and the right to ask questions relating to reports on the status of construction or repair projects, the status of revenues and expenditures during the current fiscal year, and other issues affecting the condominium. The association may adopt written reasonable rules governing the frequency, duration, and manner of unit owner statements. Board of directors’ meetings in a residential condominium association of more than 10 units, the board of administration shall meet at least once each quarter. At least four times each year, the meeting agenda must include an opportunity for members to ask the board questions.
Other reasons for meetings in condominium and cooperative associations Annual budget There are other reasons specified by statute for
condominium and cooperative associations to conduct meetings for the membership, board of directors, and certain committees. These include meetings for the purpose of considering and approving the annual budget. Typically,
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