Chapter 4: Maintenance Responsibilities of a Community Association 3 CE Hours
Expiration Date : January 21, 2026 Learning objectives After completing this course, the learner will be able to: Identify the maintenance responsibilities and duties of the association, the board, and the CAM. Understand the five types of maintenance. Identify property maintenance requirements. Recognize the laws and rules that affect maintenance and management of the association. Describe the items included on a comprehensive maintenance checklist. Identify basic emergency planning responsibilities. Understand statutory powers granted to the association during a declared emergency. Course overview In this course, we provide an overview of a community association’s maintenance functions, responsibilities, and the role of the board of directors and CAM. The focus is the day-to-day operations of the physical property. We define the five recognized types of maintenance, and briefly discuss how managers and maintenance supervisors should manage maintenance responsibilities. Examples include a maintenance form and a breakdown of an effective work-order system as well
List components of pre-hurricane maintenance from a CAM’s perspective. Comprehend statutory requirements for pool maintenance. Describe fire safety requirements, especially as they apply to high-rise buildings. Understand basic requirements for elevators. Understand statutory requirements related to pest control. Discern statutory requirements for security services and security officers. Understand new laws relating to condominiums and cooperatives of three stories or more. as a summary of emergency management responsibilities. Other physical property operations covered in this course include statutory requirements for pool maintenance, fire safety, elevator service, pest control, security services, construction matters, such as painting, repaving, and roofing. Lastly, we briefly review the construction lien law and defects statute as they apply to community associations.
INTRODUCTION
the objectives of the budget or securing a board of director’s approval to fund, the CAM is normally an intricate part of the financial plans of the community association. The maintenance plans and operations of an association involve the basic principles of an association. These principles are carried out under the authority of a board of directors and by the various activities of a CAM. They are to: ● Preserve, protect, and enhance the value of the community and its assets. ● Enhance the lifestyle of the community. ● Provide a harmonious community.
A CAM’s duties are defined in part by Florida statutes, by an agreement or contract between the community association and a CAM/CAB, the association governing documents, other governing bodies including but not limited to F.S. 553.899, and the Florida Supreme Court Opinion #SE 13-889 (UPL). The day-to-day operation of the physical property includes constant monitoring to identify areas needing maintenance, repair, and upgrades. The CAM is responsible for managing inventory and ordering materials, as well as selecting and/or coordinating staff, vendors, and contractors. The maintenance and operation of the physical property normally also involves financial planning. Whether working within
MAINTENANCE
Maintenance is defined as: “Work required to maintain a building, grounds, or
This includes, but is not limited to: ● Repairing or replacing any type of mechanical or electrical equipment that is not working properly and structures in need of restoration. ● Performing routine services on equipment and structures to keep them in working order (maintenance) or prevent future breakdowns (preventative maintenance). preserving the assets of the association and sustaining property values. Poorly maintained common areas will distract from the appearance and value of the property, which affects the overall satisfaction of owners, residents, and guests. Maintenance deficits usually prompts complaints to the board and the CAM.
equipment in such condition that it may be continuously used at its original or designed capacity and efficiency for its intended purpose.”
Maintenance objectives Maintenance should preserve and enhance common property and assets. Property and buildings that are properly maintained help to prevent accidents thereby promoting the safety of members, residents, guests, employees, and vendors. The manager should regularly report to the board on maintenance projects. Prompt and correctly performed maintenance, whether it’s an association or member responsibility, is fundamental to Florida statutes Various parts of F.S. 718, Condominiums, define and place limitations on maintenance of the common elements as well as other assets of the community association. The statute defines
common elements, provides the authorities and responsibilities provided to the officers and directors as well as the fiduciary relationship between any manager employed by the association.
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Book Code: CAMFL1524
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